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Increase engagement and inspire employees with continuous development. This date can be used as the date by which the employers should reverify the student's employment authorization and should be entered by the employee in Section 1. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Were growing and want to hear from you. Also, when clicking on the drop-down menu in the Document Title in each of the columns, the embedded USCIS instructions will display. Control costs and mitigate risk with accurate timekeeping. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. NOT VALID FOR EMPLOYMENT PDF Employment Eligibility Verification USCIS Department of Homeland List B Documents Issuing Authority Driver's License Learner's Permit . In addition, copies of these documents must be made and retained. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. Driver's License issued by a Canadian Government Authority Province or Territory from which the driver's license was issued (Ex: Ontario, Alberta, etc.) Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. For a receipt, enter the expiration date of the receipt validity period (expiration date of the receipt). Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. Gather and convert employee feedback into real insights. The system used to generate and store the electronic Form I-9 also must comply with regulations found at 8 CFR 274a.2 (e)-(i). Only if no other method is available should you fax the card to us. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Many people refer to the card as a work permit. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. Join us at our exclusive partner conference. The Department encourages all eligible customers to conduct their driver license services online. If you entered List A document(s), you must not enter document information in List B or List C columns. Be a Hero. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. Enter N/A if there is no expiration date. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. The front of the card contains a photo, fingerprint, and signature of the rightful holder. The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. Reduce tedious admin and maximize the power of your benefits program. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Employers may not specify what documents an employee must submit. List B identity documents include driver's licenses and state ID cards. Where is the issuing authority on a UK passport? How can I add an electronic signature field to Form I-9? Learner's Permits & Driver's Licenses Overview - Licenses, Permits, & IDs Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Common Issues and Problems Verifyi9 I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Additional documentation that certain non-immigrant employees may present. Do not complete. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. See our vetted tech & services alliances. You dont need to put every document under a blacklight. Accurate completion of Form I-9 is a key component of compliance. The document name and issuing state determine what information is collected by E-Verify so it's important you enter the correct information. Commercial Driver's License Program | FMCSA They can . In the case of a student, the Form I-94 and I-20 establish employment authorization. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Build a great place to work where employees show up, make a difference and win together. Telephone number and email address fields are optional. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. Drive engagement and increase retention with talent development and continuous learning. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. Issuing authority refers to any government agency or office that has the power to issue a specific official document. Your access of this information does not create an agency or other business relationship where one does not already exist. The form should be used for all new hires and rehires. Forms I-9 should be retained for all current employees. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. The good news is, HR teams arent expected to be detectives. Oops! Verifyi9 Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. Contact us today so we can learn more about your business. The information required includes the document(s) title; issuing authority; document number and expiration date, if any. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. How often you should complete an audit depends mostly on your company size. You should scan or digitally photograph the document and return the image to us for matching. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Document Title Enter the title of the List A document or receipt in this field. What is issuing authority in a passport? What should I write in it May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? Eliminate the stress of ACA filing with streamlined reporting. Regardless of requirements, its always recommended to retain supporting documentation. Any missing information could result in a violation. Control costs and make every dollar count with reporting. Initially a short-term measure, this change has since been extended through the end of July 2023. You can find instructions for creating a digital image in the Client area of our web site. If you are using a hard copy Form I-9, use mm/dd/yyyy date format. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). What Does Issuing Authority Mean On A Job Application A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. We use almost every bit of information from the form to complete the verification. Leverage AI to automate sourcing and increase candidate diversity. For Form I-9 purposes, you may accept these licenses. In the example below, the employee has presented a Drivers License issued by Arizona State as a List B document. Documents Need For I-9 Job Verification- US Birth Certificate Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Click the Click to Finish button at the bottom of the form. Following are some of the most common Form I-9 errors and how to correct them. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. U.S. Passport or U.S. Passport Card . Enter the visa number exactly as it appears on the document. Organize your team, manage schedules, and communicate info in real-time. The documents individually do not qualify. Paycors compliance solutions help ensure accurate filing and mitigate risk. E-Verify is a registered trademark of U.S. Department of Homeland Security. Share sensitive information only on official, secure websites. Errors or information missing from the I-9 form can delay the successful completion of a verification. Looking for U.S. government information and services? You can download the current version from our home page at verifyi9.com. Document Number For Drivers License I9For candidates submitted in BRC When there are multiple errors, its best to complete a new form and attach it to the old copy. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Who is the issuing authority of a social security card? Enter N/A if there is not document number. The employee has dated and signed the hard copy of Form I-9 Section 1 in your presence. A signature on the card is not required for the card to be valid. Instruct the new hire to present the SS card when he/she receives it. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Proof of insurance. A card that includes any of the following restrictions is not an acceptable List C document: Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. Hire and retain staff with earned wage access. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. Incorrect I-9 Form:Form I-9 is available in English and Spanish. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Employees may also use or ask for a preparer/translator to assist them in completing the form. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. The document is not acceptable if it has already expired. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. Are you keeping up with I-9 compliance requirements? The employee's foreign passport establishes identity and therefore does not trigger reverification when it expires. Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Verifies that and employee is authorized to work in the United States. This could be a combination of letters and numbers, but no symbols or hyphens. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. Enter N/A if there is not document number. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. Official websites use .gov The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. Maximize training and development with personalized content. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . No. $66.25 to purchase class "A" license. Who should be contacted in the event of an ICE Notice of Inspection? There are three lists of documents. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. Paycors leadership brings together some of the best minds in the business. For more information click, USCIS Instructions for Form I-9. They are the issuing authority and responsible for issuing a license. If the employee provides a Social Security card, it must be unrestricted. $56.25 to purchase class "B" license. Drive engagement with talent development and career management. General Information - Florida Highway Safety and Motor Vehicles Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. If you think this might mean you, dont panic.